ABDOURAHMAN HASSAN Omar

• Significant Contributions and Achievements During My Tenure Across Various Departments of IGAD, with a Special Focus on the Land Governance Program.

Relationship Management:
Established strong relationships with internal and external stakeholders, ensuring effective coordination and seamless communication throughout projects.
Communication Materials:
Developed impactful communication materials, including presentations, meeting minutes, and reports, to keep stakeholders informed and engaged with the program's progress.
Record Maintenance:
Maintained confidential records for the IGAD Land Unit, ensuring data integrity and security.
Task Management:
Managed high-priority tasks, consistently meeting strict deadlines and delivering results under pressure.
Process Improvement:
Enhanced program efficiency by streamlining processes and implementing advanced project management tools.
Report Coordination:
Assisted in coordinating the editing process for project completion reports, tracking progress, scheduling interviews, and organizing final documents electronically.
Procurement Support:
Supported the procurement of materials, goods, and equipment in alignment with project needs, adhering to administrative procedures.
Logistical Arrangements:
Organized logistical arrangements for timely and effective implementation of program activities.
Budget Management:
Maintained and updated travel plans and budgets, providing an accurate overview of the program’s financial resources.
Visa and Travel Documentation:
Facilitated the issuance of visas by coordinating with embassies and preparing necessary travel documents.
Expense Reconciliation:
Reconciled travel expenditures for team members, ensuring timely authorization and payment.
Document Management:
Contributed to the electronic filing of team documents, improving accessibility and organization.
Meeting Documentation:
Recorded minutes for regular team and stakeholder meetings, ensuring accurate documentation of discussions and decisions.
Quality Assurance:
Implemented quality assurance measures to maintain high standards across all program initiatives.
Stakeholder Engagement:
Organized workshops, focus groups, and surveys to gather valuable input on program initiatives, enhancing stakeholder involvement.
Project Monitoring:
Assisted in monitoring project missions, gathering information, and providing senior management with the necessary tools for high-quality reporting.
Strategic Planning Support:
Contributed to the development of strategic plans, supporting the organization’s long-term growth and success.
Daily Operations Coordination:
Helped plan and coordinate day-to-day activities and special projects, ensuring smooth operations.
Filing System Management:
Managed both digital and physical filing systems, retrieving documents efficiently as needed.
Financial Modeling Support:
Aided in creating detailed financial models to assess potential acquisition targets, enhancing decision-making.
Workshop Logistics:
Scheduled and managed logistics for over 50 workshops, resulting in increased participant engagement and satisfaction.
Vendor Negotiation:
Negotiated with vendors to secure cost-effective services for program events, maximizing budget efficiency.
Proactive Communication:
Strengthened relationships with stakeholders through regular communication and timely updates on program progress.
Problem-Solving Orientation:
Remained solutions-oriented in addressing complex challenges, supporting management and overall business objectives.
Event Coordination:
Planned and coordinated logistics for board meetings, committee meetings, and staff events, ensuring successful execution.
Training and Supervision:
Trained and supervised employees on office policies and procedures, fostering a knowledgeable and compliant team

Workshops and Events Planning Support

Under the leadership of the Program Coordinator, I have assisted in:

• Project and Event Planning: Supported the planning and implementation of projects and events, including budget preparation tailored to specific needs.
• Logistics Management: Managed logistics and coordinated content development for meetings, conferences, training sessions, and other project-related events.
• Liaison with Stakeholders: Collaborated with the Procurement Officer, Project Accountant, IGAD travel agency, and other external agencies regarding venue arrangements, travel, accommodations, and catering services.
• Consultant Support: Assisted consultants as needed to ensure smooth execution of activities.
• Material Dissemination: Facilitated the distribution of internal and external materials, including publicity and background documents for local and international Land Governance Unit events

• Optimized Data Collection Tools: Assisted in customizing questionnaires, interview guides, and observation checklists to align with project objectives.
• Program Evaluation and Compliance: Supported the evaluation of programs, ensuring implementation and adherence to regulations to achieve desired outcomes.
• Data Accuracy Enhancement: Improved data accuracy by diligently collecting and recording information during field visits.
• Fostering a Learning Culture: Promoted a culture of learning within the organization by actively participating in training sessions focused on monitoring and evaluation practices.
• Staff Development Planning: Planned and implemented staff development and in-service training programs to enhance team knowledge and skills.
• Extensive Fieldwork: Conducted thorough fieldwork for accurate data collection, maintaining a strong attention to detail in challenging environments.
• Project Success Contributions: Contributed to project success by providing constructive feedback and actionable recommendations based on evaluation findings.
• Stakeholder Engagement Facilitation: Facilitated stakeholder engagement through the organization of workshops, focus groups, and interviews to gather comprehensive feedback.
• Adaptive Monitoring Strategies: Strengthened project relevance by continuously adapting monitoring strategies to meet evolving contexts and needs.
• Data-Driven Decision-Making: Contributed to informed decision-making by systematically analyzing results from surveys, interviews, and observations

Coordinated Event Logistics: Expertly planned and organized logistics for board meetings, committee sessions, and staff events.

Optimized Logistics Management: Ensured the timely delivery of essential equipment, significantly enhancing mission operations.

Enhanced Mission Efficiency: Streamlined processes and adopted best practices, leading to improved overall support for mission activities.

Strengthened Stakeholder Partnerships: Built strong relationships with external stakeholders, gaining critical insights into evolving land monitoring trends and challenges.

Prioritized Personnel Safety: Improved safety protocols during missions by delivering comprehensive briefings on potential hazards and mitigation strategies.

Expanded Mission Support: Actively contributed to logistics efforts, providing proactive solutions and continuous support throughout missions.

Maintained Situational Awareness: Ensured high situational awareness through diligent monitoring and real-time assessments during mission operations.

Evaluated Mission Success: Assisted in assessing mission success rates and implemented strategic changes to enhance future outcomes.

Fostered Inter-Agency Collaboration: Strengthened collaboration through effective relationship-building and clear communication among various agencies.

Managed Daily Documentation: Assisted in compiling daily logs for management review, ensuring accurate and timely documentation.

Solutions-Oriented Mindset: Maintained a solutions-oriented approach to complex problems, contributing to mission success and strategic direction.

Developed Performance Indicators: Assisted in creating effective performance indicators to enhance monitoring of program outcomes and impacts.

Enhanced Data Integrity: Improved data quality through rigorous validation processes and systematic cross-checking methodologies.

Financial Record Keeping:

• Maintain accurate and up-to-date financial records, including invoices, receipts, and transaction logs.

Accountants Assistant

• Assisted in Process invoices and payments, ensuring timely and accurate disbursements.
• Selecting the payment files to transfer to the bank.
• Assist in the collection of outstanding receivables and follow up on overdue accounts.
• Dealing and contact to suppliers’ companies to offers their issues.

Support for Financial Audits:

• Assist in preparing documentation and reports for internal and external audits.
• Collaborate with auditors to provide necessary information and clarifications.

Administrative Support:

• Provide general administrative support to the Finance Division, including scheduling meetings and managing correspondence.
• Assist with project management tasks related to finance and budgeting.

Continuous Improvement:

• Identify opportunities for improving financial processes and workflows.
• Participate in training and development activities to enhance financial skills and knowledge.

• Analyze the quotation to select the suppler.
• Managed office inventory and ordered new supplies when items were running low.
• Assisted in conducted regular supplier performance evaluations, identifying areas for improvement and taking corrective action when necessary.
• Facilitated timely vendor payments, maintaining strong relationships and ensuring service continuity.
• Collaborated with internal stakeholders to identify procurement needs and develop appropriate sourcing strategies based on demand forecasts.
• Assisted in establishing long-term supplier relationships, fostering trust and collaboration to ensure optimal pricing and service levels.
• Achieved cost savings by implementing strategic sourcing and vendor management initiatives.
• Utilized procurement tools to manage quote process, invoicing, order entry and receiving.
• Assisted in championed sustainable procurement initiatives by prioritizing environmentally responsible suppliers and products in purchasing decisions.
• Assisted in developing comprehensive procurement strategies that aligned with organizational goals and objectives.
• contributed to prepared and analyzed reports to track inventory and purchasing trends.
• Collaborated with sales team to identify and fulfill customer needs.

Comprehensive Administrative Expertise: Provided high-level administrative support, including efficient calendar management, travel arrangements, and meticulous reconciliation of personal accounts for the principal.

Collaborative Team Leadership: Excelled as both an independent contributor and a collaborative team member, driving collective success through shared goals and mutual support.

Agile Learner and Adaptability: Quickly adapted to new challenges and environments, showcasing resilience and enhancing team agility in dynamic situations.

High Efficiency in Fast-Paced Environments: Thrived in high-pressure settings, expertly managing time and prioritizing tasks to meet tight deadlines without compromising quality.

Positive and Respectful Work Culture: Fostered a supportive and inclusive work environment through respectful interactions, friendliness, and a commitment to helping colleagues.

Operational Support Excellence: Enhanced day-to-day operations by working efficiently with team members, ensuring smooth workflows and successful outcomes.

Flexible and Committed Availability: Demonstrated dedication by embracing flexible work hours, including nights, weekends, and holidays, to meet business needs.

Proactive Problem Resolution: Identified and resolved issues effectively, continuously improving operational processes and delivering outstanding service.

Expert Project Management: Successfully managed multiple projects simultaneously, demonstrating exceptional organizational and time management skills to ensure timely completion.

Effective Meeting Coordination: Organized and led weekly meetings for internal and external stakeholders, fostering collaboration and clear communication.

Adaptability to Market Changes: Embraced change and maintained a flexible mindset, allowing for quick adjustments to evolving market conditions and priorities.

• Gained valuable experience work within the Ministry, and learned work situations environment.
• Supported staff members in daily tasks, reducing workload burden and facilitated for increased focus on higher-priority duties.
• Contributed to a positive team environment by collaborating with fellow interns and all the permanent staff at the Ministry.
• learned the file organization, spreadsheets, and administration processes.
• Prepared external and national certificate for approval from the Ministry.