Mohamed Abdoulrazak Aden

• Facilitating the transition of the office from one HR system to another by providing administrative assistance and coordinating communication between stakeholders
• Assisting colleagues with the new HR system, providing guidance, troubleshooting issues, and conducting training sessions to ensure staff are proficient in using the new system
• Ensuring compliance with WFP's HR policies and procedures throughout the migration process, identifying areas for improvement, and implementing necessary adjustments
• Collaborating with internal stakeholders such as HR managers, the IT department, and other relevant teams to address concerns, gather feedback, and coordinate efforts for a successful migration
• Assist in the end-to-end recruitment lifecycle, from job postings and sourcing candidates to scheduling interviews, coordinating with hiring managers, and providing feedback to candidates
• Act as a point of contact for candidate inquiries, guiding them through the recruitment process and responding to their questions in a timely and professional manner
• Maintain and update candidate records in recruitment and HR systems, ensuring data accuracy and compliance with policies, confidentiality, and audit requirements
• Draft correspondence, schedule meetings, and manage documentation related to recruitment processes, ensuring accuracy and timely completion of all tasks
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff
• Assist in various HR operation & processes such as contract and payroll management, attendance monitoring, and Learning & Development

Achievement: Appointed as a volunteer translator for learning materials produced by the head office in Rome.

• Live translation in conferences (from French to English)
• Live translation in conferences (from English to French)
• Draw up a glossary of terms

• Implement an electronic filing system
• Ensure the filing system is streamlined according to the global knowledge management network to allow for proper compliance with the HR Manual and Staffing Framework
• Update and maintain internal databases and other monitoring systems with stakeholder-related data and relevant key information
• Implement policies and procedures regarding document storage, sharing, and transmission
• Continually evaluate existing document management systems and procedures to determine current effectiveness and efficiency; identify and recommend improvements
• Ensure the security of the system and integrity of master documents by implementing document and system access rights and revision controls
• Ensure compliance with applicable internal regulations regarding document management and data security
• Monitor and maintain current knowledge of best practices, emerging trends, and developments in document management technologies and techniques

Achievement: Transition from traditional and physical filing to modern and electronic filing

• Website content translation from Swedish to French
• Substile making for YouTube videos on LOFT 2.0
• Market research: price collection of 300+ items across multiple supermarkets for a cost-of-living estimation study in Djibouti City

• Payment voucher organization
• Invoices organization
• Verification and reporting of outstanding payments

• Presential training.
• Boot camp virtual training.
• China tour: visits by the biggest companies in the world, namely Alibaba Group, Huawei Cloud, Transsion Mobile, and more.

• Live translation in conferences (from French to English)
• Live translation in conferences (from English to French)
• Draw up a glossary of terms

• Planning the arrival and departure of ships
• Management of loading and unloading of ships containing any type of product
• Port yard and warehouse management